Letters are people in teams, #numbers are projects and circles are tables/work areas
Three Stage Q&A Rotation
In this model teams rotate around projects in a two-step process illustrated in the diagram above. As the teams come to a natural ebb and the facilitators feel it is time to reenergize the group, each team (fig. 1) is given 2–5 minutes to solidify their narratives. Once the time limit has been reached half of each team moves to the next project, leaving half behind to inform the next team (fig. 2).
This cross over should happen quickly as to prevent any break in concentration. Each project table should now have half of the team who have been working on the project and half of the team who will be taking over the project. They are now given a few minutes (less than 5) to explain their efforts and to ask questions of each other. As soon as the time limit is reached the teams are reunited on their new project (Fig. 3). In other words each team as moved over, clockwise, one project.
Again this cross over should happen quickly. Once settled each team is given a few minutes for those who have just joined the project to be briefed by those there since step two in the process. It is necessary to call time on these briefings and refocus the group to continue with the stage in the process they are at ie. Conceptualizing.
Each team presents their concepts followed by a brief Q&A from all of the other participants. Presentations should be kept below a maximum of 5 minutes with Q&A also being kept to only a few minutes. Once all of the presentations are complete each team rotates clockwise one project table. Once relocated the group are give 5 minutes to discuss what they have received before refocusing and continuing with the current stage of the process.
The disadvantage of this type of rotation is it takes up so much time and breaks the flow of the process. Therefore it is best reserved for switching between phases of the process ie. Transitioning from the Inspire phase to Conceptualizing. This way, presentations can be used as a tool for causing a real break in flow and as an opportunity to set the stage for the next step I the process.
Clapping and cheering is an unnecessary part of the process that adds to the time taken but also ads, pressure, emotion and expectation to a process that is initially difficult enough for the participants. The group quickly gets used to no applause and presentations become much more relaxed as a result. When the time comes for final presentations and project close applause is reintroduced, marking the end of the process.